CAWLB MEETING MINUTES
February 3, 2010
The February Board Meeting for the Civic Association of West Lake Brantley was called to order at 7:06pm Wednesday, February 3rd, 2010 at 2130 Terrace Blvd. Present were board members Alison Cody, Farrell Culberson, Sharon Chamness, Gary Fowler, Chuck Hiley, Joyce Cole, Sandy Cohn, Mike Delahoz, and Cathy Garrett. Also present were Linda Harter, Susan Kane, Betty Niederman and Dana Price. Absent were board members Stephen Saker, and Pam Leete. Financials – Sharon announced the financials: $7,697.42 Balance December 31, 2009 $2,845.00 (mainly from new 2010 members at key swap) $ 865.31 in expenses $9,677.11 current balance as of January 31, 2010 So far we have 68 members for 2010. Mike motioned to accept the financials and Farrell seconded the motion. All in favor. Minutes were read silently. Gary motioned to approve last month’s minutes, Sharon seconded. All in favor. Farrell suggested changes to the structure of the minutes related to the first line in the body of the minutes. Alison will make the changes discussed. Discussion regarding getting more members. Dana Price commented that when he asked why his neighbors didn’t join the biggest reason is that they are not boaters and there are those that think we only do things that benefit those who are boaters. Discussion that we would send out additional invoices to those who haven’t joined yet for 2010 and on the back of the invoice, as well as in the next newsletter we would point out what the association has done not related to boating. These are listed below: 1. We are a voice to the county on their behalf with regard to regulatory issues. 2. Board was successful in putting pressure on county for new fire hydrants that are now in the area 3. Board has been influential in getting the lot at the corner of Westwood/Clay cleaned up 4. The homes in this area have “lake access” because of this association. Discussion that we would stuff these additional invoices at the March meeting. These would go out before the annual picnic / meeting at the beach park. Discussion regarding the certified letter sent to homeowners affected by a proposed street name change by Seminole County. This affects the section of Westwood that runs along the canal as well as Clay Ct. According to the letter sent to the residents the county is considering changing the name so that Clay Ct. becomes an extension of Westwood in name and then the Westwood portion that runs along the canal would get a new name. Dana Price and Susan Kane were at the meeting to discuss this. We passed out a letter that Tom Kane sent to the county as a response to their certified letter. Many other homeowners have also written letters and Dana Price is delivering these letters to the county officials involved. Dana has also spoken with Maggie and Diane at the county. Those county officials discussed at the meeting are: Maggie Ketcham with the Seminole County Addressing Committee and Diane Eswine at Commissioner Van Der Weide’s office. Sharon Chamness will be following up as well. Betty Niederman had a great deal of information regarding the possibility that they just need to send updated information to their GPS provider. Her husband works for the State Emergency Department and they had to do this for similar reasons as opposed to disrupting homeowners with address changes. Discussion continued regarding the time, effort, and costs involved to homeowners if this change were to go through. The residents affected would have to change every legal document, the deed to their home, their driver’s license… etc making it extremely disruptive and costly. Discussion regarding the fact that coyotes have been seen in the neighborhood. Motion by Cathy to change the location of our meetings to her home at 2130 Terrace Blvd. Was seconded by Mike and all present were in favor. Discussion was held regarding that since the meeting was now in the neighborhood we would encourage those needing to pay or swap keys to come to the monthly meeting in order to do this. Sharon spoke about the anonymous letters that have been received and discussion followed. The first letter was in reference to misusing the HOA name as we are not legally an HOA. The second letter was in reference to a trailer that has been sitting at the boat ramp for at least a month. Alison will look into getting a “no overnight parking” sign to post at the boat ramp entrance. We are not sure why the anonymous writer is handling these things as he/she could rather speak to us in a normal, non-anonymous fashion as we are completely open to any suggestions or corrections and, in fact, welcome suggestions and comments to the process. Gary spoke up about the canal chemical treatment company, ASI. He says that the current tech, Jason was not going through the bridge to the area leading out to the lake. The board would like to ask for a discount since the treatment has not been applied to the entire canal for a few months. Alison will get in touch with ASI in regard to this issue. Annual Meeting / Picnic will be held March 20th. After discussing other options we will probably do the regular hamburgers and hot dogs. Gary will assist Chuck in getting his grill to the event. The bounce house will probably be available as well. Sharon talked about sending welcome cards to those moving into the neighborhood. Phil Coffaro has generously added her name to a list to receive notice when someone buys a home through the MLS. She will then send out a welcome card and this will cost about $1 per card that the association will cover. Farrell discussed that the sprinklers are out at the boat ramp and beach park. At the boat ramp the sprinklers are totally gone. Sharon will work with a company she has a relationship with in regard to repairing the beach park sprinklers and hopefully offer them the ability to advertise through the association at the annual meeting and at the beach park if they will negotiate a lower than normal price. Discussion regarding charging for ads on the website and email. Alison will work out a plan for the board to approve and will also send out an advertisement in the next newsletter to be used to sell these ads. $25 a year on the website plus $10 per newsletter seems to have been the final conclusion for the rates to charge. Discussion that in May we should have a board meeting at a restaurant, Emilionoz was mentioned. Each member would be responsible for their own food and drink and this would be a nice ice breaker for any new board members we have at that time. Dana Price brought up discussion regarding a smell that the sweetwater creek has. He says that fish have died in the creek and he even has some of them in his freezer with samples of the water condition at the time. He spoke with Gary Rudolph at Seminole County who has also come out to look at the issue. The County says that they were relining the piping and that there is no need to be concerned. Dana says that there is still a stench coming from the creek. Meeting adjourned at 8:30 pm. Motion by Chuck, seconded by Alison. All in Favor.
